> ## Documentation Index
> Fetch the complete documentation index at: https://help.dsalta.com/llms.txt
> Use this file to discover all available pages before exploring further.

# User access to Critical System should be valid

> Checks that everyone with Notion access is an active employee on the People page.

Checks that everyone with Notion access is an active employee on the People page.

## About

When you connect Notion to DSALTA, the platform syncs your Notion workspace members using read-only API access. On every sync DSALTA compares the users on the Notion Access page against your People directory, matched by email within your organization. The check passes when every Notion user is an active employee on the People page.

## Why This Matters

Access to your Notion workspace must be limited to current, authorized employees. Access tends to accumulate over time as roles change, leaving people with more reach than they need. Excess access widens your attack surface and breaks the principle of least privilege. Regularly validating who can reach critical systems is a core control in SOC 2, ISO 27001, and HIPAA.

## How to Fix

**Before you begin**

* Ensure the Notion integration is connected so DSALTA has the current list of workspace members.

**Review Notion access**

1. In Notion, go to **Settings → People** and review the members list. Remove anyone who is not a current employee.
2. In DSALTA, open **People** and confirm each Notion user exists and is marked active.
3. In DSALTA, go to **Data Library → Access** and filter for **Notion** to review each user against their current job function.
4. Set a recurring access review schedule (quarterly is recommended).

Once every Notion user is an active employee on the People page, DSALTA retrieves the change on the next sync and sets the check status to **Passing**.

## Frequently Asked Questions

<AccordionGroup>
  <Accordion title="How often does this check run?">
    This check runs automatically every 24 hours while the Notion integration is connected. You can also trigger a manual sync from **Integrations** in the sidebar.
  </Accordion>

  <Accordion title="What happens if it keeps failing?">
    A failing check appears in your **Data Library → Tests** dashboard. Work through the steps above; once every Notion user maps to an active employee, the status updates automatically on the next sync.
  </Accordion>

  <Accordion title="Can I exclude this check?">
    Yes. If it does not apply to your environment, mark it as **Not Applicable** with a justification. The exclusion is documented for auditors.
  </Accordion>

  <Accordion title="Does DSALTA change my Notion configuration?">
    No. DSALTA uses **read-only API access** and never modifies, creates, or deletes resources. All remediation is performed by your team directly in Notion.
  </Accordion>
</AccordionGroup>