> ## Documentation Index
> Fetch the complete documentation index at: https://help.dsalta.com/llms.txt
> Use this file to discover all available pages before exploring further.

# User access to Critical System should be valid

> Checks that everyone with Grist access is an active employee on the People page.

## What this check does

DSALTA compares the users on the Grist Access page against your People directory, matched by email within your organization. It passes when every Grist member is an active employee on the People page.

<Note>
  This check also runs on 115 other integrations — see [User access to Critical System should be valid](/tests/user-access-to-critical-system-should-be-valid) for the full list.
</Note>

<Info>
  Only organization members are on the Access page. Someone who was shared a single document or workspace as a guest does not appear here — review document and workspace sharing separately in Grist.
</Info>

|               |                                              |
| ------------- | -------------------------------------------- |
| **Severity**  | Info                                         |
| **Category**  | `access`                                     |
| **Data used** | Grist Access page users, People page records |

**Passes when:** Every user with Grist access is an active employee on the People page.

## Why this matters

Access to the organization's data workspace must be limited to current, authorized employees.

## How to fix

**Review Grist team members**

1. Sign in to [getgrist.com](https://getgrist.com) as an **owner** of the team site.
2. Open the team site home page and click **Manage Team** at the top right. Each row is one member with their role (**Owner**, **Editor** or **Viewer**).
3. Compare every member against your current employee roster, paying attention to any address on an external domain.
4. For anyone who should no longer have access, click the delete icon beside their name in **Manage Team** and confirm.
5. For anyone over-permissioned, change their role in **Manage Team** — **Viewer** for someone who only reads documents. Site access reaches every document in the site unless **Inherit access** was switched off for a workspace or document, so check those exceptions too.
6. In **DSALTA**, go to **People** and confirm every remaining Grist member maps to an active employee.

Once resolved, DSALTA records a **200** (compliant) result on this test's **Source Data** tab at the next scheduled run.

## Frequently asked questions

<AccordionGroup>
  <Accordion title="How often does this check run?">
    Once a day, at 02:00 America/New\_York, while the integration is connected. A run is skipped entirely if the integration is not in a **connected** state, or if the test has been deactivated.

    To see a fix reflected sooner, open the test from **Compliance → Tests** and click **Run** in the **Run Test** row. You need Full Access to run a test on demand.
  </Accordion>

  <Accordion title="What does the status actually tell me?">
    The **Status** column answers "did the check run?", not "did I pass". **Completed** means DSALTA reached your system and finished evaluating — a check that ran and *found a problem* is still Completed.

    To see what it found, open the test and read the result code on the **Source Data** tab. **200** means nothing to fix; **204** means the check did not apply to your environment; **207** means it ran and found a compliance gap you need to act on. See [Understanding test results](/guides/compliance/test-results).
  </Accordion>

  <Accordion title="The check shows Failed. Does that mean I am non-compliant?">
    Usually not. On an integration-powered check, **Failed** means DSALTA was *blocked* and could not evaluate it — result code **403** (a missing permission) or **428** (a setting DSALTA still needs from you). Code **500** means the run failed on DSALTA's side.

    A genuine compliance gap does not turn the list red — it runs to completion and shows **207**.
  </Accordion>

  <Accordion title="What if this check does not apply to us?">
    Deactivate it: open the test from **Compliance → Tests**, then use the **⋮** menu at the top right of the panel and choose **Deactivate Test**. It applies immediately, with no confirmation step.

    Write your justification in the **Comments** tab **before** you deactivate. Once deactivated, every other tab is grayed out, so Comments is the only place an auditor can read why — see [Test detail](/guides/compliance/test-detail).
  </Accordion>

  <Accordion title="Does DSALTA change my configuration?">
    No. DSALTA only reads. It never creates, modifies, or deletes resources, and every remediation step is performed by your team directly in the third-party product.
  </Accordion>
</AccordionGroup>